Volunteer Hours Logged—Source Column Explained for Site Managers

Created by Brittany Crow, Modified on Tue, 18 Jul 2023 at 04:21 PM by Brittany Crow

Heads up! This article is intended for site managers. If you're an advanced program manager,  click here. If you're a program facilitator looking for information about reviewing your programs, click here. 


So you know: The Volunteer Hours Logged report is only available to site managers. 


Do you want to see who's submitting hours on your site and how? With the Volunteer Hours Logged report in your Reports area, you can! The Source column in the Volunteer Hours Logged report tells you how the hours were logged and who logged them. 


To get to this report: 
1. Click Reports from the top menu bar. 

2. Go to Standard Reports > Opportunities

3. Select Volunteer Hours Logged

4. This opens up the Volunteer Hours Logged report for you to review! 

  • If Volunteer Check-in was used, "Added at" indicates check-in data, while "Updated at" indicates check-out data. 
    • If check-in wasn't used, "Added at" indicates how the volunteer logged their hours and "Updated at" can refer to when an agency manger approved the hours. 
  • Also displayed is the tool used to check in or out and the account from which the check-in or check-out occurred.

Here are a few examples of the types of entries you may see, and what they typically mean:

SourceDescription
checkin shift id 1176640
Volunteer used the check-in tool and was checked in or out to shift ID 1176640
Added at: /user/hours by Ruthie Rogers
The volunteer, Ruthie Rogers, added her hours manually—not via check-in
Added at: /home/checkin by Ruthie Rogers
The volunteer used the self check-in tool and her hours were logged automatically
Added at: /agency/checkinIndividual by Beau Baxley
The agency manager, Beau Baxley, checked the volunteer in using the "individual" option from the Agency's check-in tool
Added at: /agency/checkin/List by Beau Baxley
The agency manager checked the volunteer in using the "List" option from the Agency's check-in tool
Updated at: /home/checkin by Ruthie Rogers
The volunteer used the self check-out tool and her hours were logged based on her check-out time
Updated at: /agency/mgrAjaxUpdateHour by Beau Baxley
The agency manager approved the volunteer's hours
Updated at: /agency/checkinIndividual by Beau Baxley
The agency manager checked the volunteer out using the "Individual" option in the Agency's check-in tool
Updated at: /agency/mgrCheckedin by Beau Baxley The agency manager checked the volunteer out from the "Checked In" section of the Agency's check-in tool