Checking Volunteers In or Out as a Program Facilitator

Created by Brittany Crow, Modified on Wed, 12 Jul 2023 at 02:59 PM by Brittany Crow

 Heads up! This article is intended for program facilitators. If you're a site manager, click hereIf you're an advanced program manager, click here. 

It's time for volunteers to start showing up and you want to ensure they sign in when they arrive so their hours are accurately reported. You can do this, by checking them in! 

How to check in volunteers 

To check in volunteers: 

1. Go to Volunteerism > Hours from your dashboard. 2. Click Check-In3. Select List under the Opportunity you want to check volunteers in for. 

  • If the Opportunity has scheduled shifts, click Select This Shift for the one you want to check volunteers in for. 
    • You can also see how many volunteers are already checked in for a shift under the Checked In column.

4. Select a user group as applicable. 

  • Here you can review important Opportunity details under the Opportunity title—e.g., the date and time, how many volunteers are currently checked in, and how many slots are available. 

5. Check the boxes beside the volunteers you want to check in and click Check In Users

  • The volunteers' statuses under the Checked In column changes from No to Yes and they now appear in the Checked In Now tab. 

How to check out volunteers

To check out volunteers: 

1. Go to Volunteerism > Hours

2. Select Checked In Now3. Select the time you want to check the volunteer out of the Opportunity for under the Check Out column. 

  • Check out time options vary depending on the Opportunity and set duration type. 

5. Click Check Out