How Do I Share a Track?

Created by Brittany Crow, Modified on Fri, 01 Sep 2023 at 12:32 PM by Autum Brown

 Heads up! Only site managers can create and manage Registration Tracks. This article is intended for site managers. If you're an advanced program manager looking for information about managing your programs, click here. If you're a program facilitator looking for information about reviewing your programs, click here. 


Do you want to share a join link with volunteers for a specific Track? You can! This is useful if you have a Track that needs to be available to only a certain group of volunteers—like community service volunteers or volunteers who are all part of the same company. Each Track has it's own unique join link that you can copy and share for new volunteers to register on your site within that Track. 

So you know: Tracks with a privacy setting of Public appear on the registration page when a volunteers signs up on your site. 

  • If the Track's privacy is set to Private, then you must copy the join link and share it out with those you want to register on your site through that Track. 

How do I share a Track with others? 

Do you want to invite people to register on your site through a specific Track? You can! 

1. Go to Volunteerism > Tracks

2. Select the Track Name you want to get the join link for. 3. Click Copy Join Link and start sharing! 


How to invite users to a Track in bulk

If you'd rather invite users directly to a Track, you can do so in bulk with the User Filter! 

1. Go to Volunteerism > Users.  

2. Click User Filter—apply filters to narrow down your user list to those you want to invite in bulk. 

  • Want to invite all of your users to a Track? Then don't apply any filters as the default is all users on your site when you navigate to the Users area. 
  • Want to invite those who have not started a Track yet or that haven't finished one? Select User Filter > Volunteer > Track Status > [Name of Track] > Status.

  • Click here for more information about your User Filter. 

3. Once you're done filtering the list, use the Select An Action dropdown to select Send Track Invite

4. Select which Track to invite users to and click Send Track Invite to finish. 


Want more info about Tracks? 

Here are some additional helpful resources to help you stay on "Track". 

  • Want to learn more about Tracks? Click here
  • Looking for information about editing Tracks? Click here
  • Want to see how you can manage volunteers in your Tracks? Click here
  • Need to track your data? Click here
  • Click here to learn more about deactivating Tracks or here to learn about cloning them! 
  • Want help setting up the user registration? Click here
  • Do you prefer videos? Check out this resource for our video library on tracks!